1. What does day-of planning entail? Does everything happen on the big day?
Not quite. While this is commonly referred to as “day-of,” a better description is “coordination for the day of the wedding.” It starts with a comprehensive consultation with the bride at least three to four months prior to the wedding. From there we assemble a detailed timeline for the wedding day and work to ensure that everything comes together just as the bride envisioned it. As well, some wedding venues have a requirement that a couple hire a coordinator for the day of the wedding.
2. What do day-of planning services generally cost?
Day-of coordination can range from $800 to $1200 depending on the size of the event and the specifics of the wedding. At Lamar Wedding Center we give an incentive of $550 for booking 3 or more services with us. If we can help things go smoothly and stress free, why not?
3. What are the key benefits?
The biggest: having the peace of mind that all the details will come together as you envisioned. The amount of resources budgeted toward a wedding can be substantial, and with just 2 to 5 percent of the cost going to coordination for the day, couples can ensure that countless hours of planning time will be made easier and that they get the most for their money. Think about it: In addition to being the center of attention, you two are also the hosts of the celebration, unlike the days when parents took charge of wedding day festivities. If a last-minute snafu crops up, having a coordinator on board allows you to be charming, gracious hosts, rather than frazzled, last-minute problem solvers. You’ll be able to truly enjoy every moment of the day.
4. What happens in a days work?
On the big day, Lamar’s team often handles the unexpected:
Party crashers are ordering drinks at the bar and need to be asked to leave.
Groomsman is missing his boutonniere so we call our floral department to bring another one.
Limo gets a flat..we call for our backup car which is on standby at every wedding for emergencies.
We direct traffic in the middle of the street so the photographer can capture the perfect shot.
Mother of the bride disappears just as the couple is ready to take family photos— we find her and bring her back.
The lights in the ballroom are too bright; we work with the lighting engineer to create a warm ambience.
5. What does the day of planning at a glance look like?
Coordination of wedding-day timeline and communication to all vendors.
Insurance from all vendors collected and forwarded to venue.
Conducting the wedding rehearsal the day before.
Coordinating all activities, including:
Assisting the bride and wedding party with dressing, photo schedules and pinning the flowers.
Guiding the bridal party through processional and recessional.
Checking details both big (final head count for caterer, number of place settings) and small (placement of favors, centerpieces, programs, menus and napkins).
Checking floor plans, lighting levels, cake placement.
Cueing all wedding professionals.
Collection of gifts and personal items, inventory and safe removal.
Usually when Lamar coordinates, the only thing a matre’d has to do is concentrate on getting the food out ontime.
All you have to concentrate on is saying: I DO.